Know that moment at the venue entrance? A huge board with 400 names, people crowding in front of it, and a line already forming behind. With QSeat the guest just takes out their phone, scans one code, types their number and sees their table. Only theirs. The rest of the list stays with you.
Step 1: Open an event (it's free)
Sign up with email, click the link that arrives in your inbox, and open an event: your names or the event's name, and a date. You can open several events in the same account, each with its own list and code.
Check first, pay later
Opening an event, uploading a list, arranging tables and previewing what guests will see, all without paying. You pay once, only when you activate the code for guests.
Step 2: Upload your guest list
Upload the Excel file you already have (xlsx, xls or csv). No need to arrange it to a template. The system finds the sheet, the header row and the columns on its own: name, phone, table, side and notes, in Hebrew or English. Before saving, you'll see exactly what was picked up and what's missing.
- Name and phone are required. You can leave the table empty, and the guest will see they haven't been assigned a table yet until you update it.
- Any way of writing an Israeli phone works: 050-1234567, 0501234567, +972... and without the leading zero too.
- A row with no name or with a wrong phone doesn't get in, and shows up in a separate table where you can fix it. Everything else goes in as usual.
From here you manage everything from the dashboard: add a guest, move someone to another table, rename a whole table (and everyone at it moves along) or delete. A last-minute change doesn't require re-uploading the file.
Step 3: Hang one QR at the entrance
Pick a design out of 32, download a PNG or send it straight to the printer. The code is built to scan easily even on a large sign, even when the paper is a bit crumpled and even in dim venue lighting.
What the guest sees: They point the camera at the code, a web page opens (nothing to download, no password), they type the phone they were invited with, and see their table number and how many people are registered with them. If you uploaded a menu, they'll also get a button to view it.
Every guest sees only themselves. Nobody can scroll through your guest list, and nobody sees other people's phone numbers.
What you won't need
- An app. Not you and not your guests. Everything works in the browser.
- Someone standing at the door with a list. One code on the wall does the job.
- A subscription. You pay once per event. Everything you need to know about pricing.
- Being techy. If you can attach a file to an email, you'll do just fine.
Questions that come up a lot
And what if there's no reception at the venue? The guest page is tiny and loads even on weak reception. If you know the venue is a dead zone, check with them that there's Wi-Fi for guests.
A guest can't find themselves? Almost always they typed a different phone from the one in the list. It's a good idea for one person at the entrance to be able to open the dashboard and search by name. More answers in the FAQ.
Not sure how to even split your guests into tables? We wrote a complete guide.